Contributed Documentation

This documentation has been contributed by benefactors of WDY Enterprises services. It has not been tested for accuracy or correctness, and is provided without warranty or guarantee of any kind. ALL INFORMATION ON THIS PAGE IS UNSUPPORTED. Acting on the advice on this page may open your system to damage, attack, virus, or other harmful event; use this information only in conjunction with an informed risk assessment. This document is owned by its respective contributor; WDY Enterprises, LLC does not assert copyright in any of the content provided on this page.

 

Please note that we recommend Mozilla Thunderbird for e-mail with WDY Enterprises for its stability, security, and overall functionality. Internally within WDY Enterprises, we use Mozilla Thunderbird to manage our e-mail, on every platform that its available for.

 

If you find any inaccuracies or errors in contributed documentation, please communicate to us the nature of the error and what you've done to address it.

 
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MAIL.app EMAIL ON MAC OS 10.3
-----------------------------
(Mail.app is also called, simply, Mail; the '.app' may not be
displayed. Mail.app is the email facility which Apple provides free
with its OS X systems. These instructions will probably work on 10.2
and 10.4 but I haven't checked.)

My name Fred Moore. I'm a Macintosh consultant and was involved in
writing some of the documentation for Freenet when it started up back
in 1994. With this document I'm providing some unofficial support for
configuring your Macintosh computer for use with the new WDY Enterprises
service. Please read these instructions carefully and refer to online
help for your email application as well as for the OS. If you have
exhausted all these sources, but still have a problem you can email me
at fmoore@gcfn.org and I'll try to respond. However, be warned that I
can only do it on an 'if I have the time' basis. If you find any
errors or omissions or have suggestions on improving these
instructions, I'll be eager to hear from you.

While I wrote the Mac-specific email instructions for WDY Enterprises, I
have quoted related info from the official wdyllc.com docs. It is
denoted with wdyllc: ''.

***** BASIC INFORMATION YOU'LL NEED *****

Any email program will as you for 6 major pieces of information, as
well as several minor bits. The order in which the data are requested
varies and the minor pieces are often entered through sub-menus or
special windows. If you have this info in front of you when you set up
your account, the process will be faster and less confusing.

** ACCOUNT NAME: This is whatever you want to call this particular
   email account so you know exactly what account it is. The name can
   be virtually anything. If you only have one email address, you
   could use 'My email' (without the quotation marks). If you have
   several email accounts, you might want to name them for each
   provider, such as 'WDY Enterprises', 'RR', or 'WOW'. If you have
   several accounts and/or more than one with a single provider, you
   might want to use the entire email address as the account name.

   e.g.  My Email
         Jack Smythe
         Home Email
         WDY Enterprises
         jsmythe@gcfn.org

** YOUR NAME: Enter your name as you wish to see it in the 'From:'
   field of your email messages. Please don't use all caps; that
   considered poor style.  wdyllc: ' Your user agreement does not
   require that you put the correct name in the "Your Name" field --
   it really can be anything you want. Depending on the circumstances,
   sending mail that can't be responded (with an incorrect e-mail
   address) may be perceived as an attempt to violate the terms of
   your user agreement with WDY Enterprises.' Note that if Jack Smythe
   calls himself Joe Doaks, jsmythe still appears in his email
   address.

   e.g.  Jack Smythe

** YOUR EMAIL ADDRESS: Type in your email address exactly as it was
   given to you (new account) or as you have been using it (existing
   account).

   e.g.  jsmythe@gcfn.org

** INCOMING MAIL SERVER INFO: Incoming email and outgoing email each
   have their own server to receive and send messages. For incoming
   email, select either POP or IMAP. If you select IMAP, be sure to
   read the note at http://wdyllc.com/support/OtherClients.html.
   wdyllc: 'IMAP mail is also available, but we leave its use as an
   exercise to the reader; one should only use IMAP if one already
   understands how to use it effectively. While its use is permitted,
   the use of IMAP without proper care and training is likely to
   result in lost or misdirected e-mail.' This document describes POP.

   Enter 'wdyllc.com' (w/o the quotes) in the Incoming POP server
   box. You will also need to enter a port number, often through
   another window or sub menu. The default port number, which you
   likely WON'T be using, is listed in parentheses for your
   information. See http://wdyllc.com/support/OtherClients.html for
   more info. You will also be specifying 'use secure connection
   (SSL)'.

   e.g.  wdyllc.com   Port 995  (110)   or  wdyllc.com:995

** OUTGOING MAIL SERVER INFO: Enter 'wdyllc.com' (w/o the quotes) in
   the Outgoing SMTP server box. You will also need to enter a port
   number, often through another window or sub menu. The default port
   number, which you likely WON'T be using, is listed in parentheses
   for your information. See
   http://wdyllc.com/support/OtherClients.html for more info. You will
   also be specifying 'use name and password' and 'use secure
   connection'. wdyllc: 'We recommend that you change the port to port
   587. This step may be necessary when you are using a restrictive
   ISP that blocks outgoing port 25 access. Some ISPs in the central
   Ohio area are known to do this. If neither port 25 nor port 587
   work, it may be necessary to contact WDY Enterprises for
   assistance.'

   e.g.  wdyllc.com   Port 587 (25)   or wdyllc.com:587

** USER NAME or Incoming User Name or Outgoing User Name: This may
   seem redundant, but enter the first part of your email address (the
   part before the @ sign) in the box provided.

   e.g.  jsmith

***** Setting up email in Mail.app on Mac OS X (10.3) *****

** STEP 1: Launch Mail.app. By default its icon, the postage stamp
   with the eagle, appears in the Dock. Alternatively, double click on
   it in the Applications folder (or directory for our UNIX
   friends). Click on 'Mail' in the menubar and drag down to
   preferences (or type command-comma). Click on the 'General'
   icon. On the line 'Check for new mail:', I suggest you select
   manually if you have more than one email account. Checking all
   accounts simultaneously can sometimes be confusing.  wdyllc: 'WDY
   Enterprises suggests checking for e-mail automatically no more
   frequently than once every 5 to 10 minutes, in keeping with
   industry standard practices. Statistically speaking, doing so only
   increases the computational load on our servers without delivering
   your mail any faster. We've made great strides to keep your costs
   low, and can only do so when everyone respects the finite nature of
   computational resources. If/when you need to check for new mail
   more frequently (expecting that important incoming e-mail message),
   use the "get mail" button to request a check by hand.'

   Next click on the 'Accounts' icon. On the left in the window you'll
   now see a list of all your email accounts. Click on your Freenet
   account. If you don't have one set up for Freenet, click on the
   square plus ('+') button at the bottom left of the window to create
   a new account.

   With your Freenet account selected in the list on the left, click
   on the 'Account Information' button in the button bar just under
   the Preferences icon bar. If it's active, it will be blue. Be sure
   the first item, 'Account Type:' says 'POP'. In the 'Description:'
   box, enter the account name you want to use. Enter the appropriate
   info in 'Email Address:', 'Full Name:' (your name), and 'User
   Name:'. Enter 'wdyllc.com' in the 'Incoming Mail Server:' box. I
   recommend leaving the 'Password:' box empty for security
   reasons. See my note about Internet paranoia near the end of STEP
   3.

** STEP 2: Click on the 'Advanced' button in the button bar. Mark the
   checkbox for 'Enable this account'. Decide if you want to include
   this account if you have decided to check your mail automatically,
   and mark the 'Include when automatically checking mail' box
   accordingly.

   The 'Remove copy from server after retrieving a message:' checkbox
   serves the same function as the 'Leave message on server' checkbox
   other email apps, BUT with the OPPOSITE logic. Thus, if you want to
   leave you messages on the server, do NOT check this box.

   You may not want to check 'Remove copy from server after retrieving
   a message:' if you need to access current email from many locations
   such as at home, at work, and from a hotel room. Normally, with
   this box CHECKED, all new messages are downloaded to the hard drive
   of whatever computer you are using whenever you access your Freenet
   account. If you do access your account from several locations and
   this box is CHECKED, you run the risk of having the originals of
   incoming email scattered over several computers and they won't be
   easy to consolidate.

   HOWEVER, if you DO leave your messages on the server ('Remove copy
   from server after retrieving a message:' is UNchecked), it ties up
   system resources. You have an absolute maximum email storage
   allocation of 100MB (unless you have contracted for more). A stack
   of undeleted emails and a few large attachments could easily put
   you over this limit and you could lose email. So be careful if you
   leave messages on the server. Delete all unnecessary messages as
   soon as possible or download your messages to a designated computer
   by temporarily turning ON 'Remove copy from server after retrieving
   a message:' and clicking 'Remove now' when you check your email
   from the computer on which you want the email to reside.

   In the lower half of the Advanced window, enter 995 (not 110) in
   the 'Port:' box and be sure to mark the 'Use SSL' checkbox.
   wdyllc: 'This option ['Use SSL'] helps to protects your username,
   password, and e-mail messages from being captured or viewed by
   others as it travels across the Internet.'

** STEP 3: Click back on the 'Account Information' button in the
   button bar. Near the bottom right of this window, click on the
   'Server Settings' button to produce the 'SMTP Server Options'
   sub-window. Make sure the 'Outgoing Mail Server:' is set to
   'wdyllc.com', the 'Server Port:' is 587, the 'Use Secure Sockets
   Layer (SSL)" box is checked, 'Authentication:' is set to
   'Password', and your user name is correctly entered in 'User
   Name:'. Note that there is no place to mark 'TLS', but it works
   anyway.

   You're familiar with entering a password the first time you check
   for new mail after opening Netscape. Be aware that because 'Use
   name and password' is checked here, you will also have to enter the
   same password the first time you send mail. This security feature
   protects you as well as prevents a spammer from seizing the
   outgoing mail server for a spam attack. Mail. app offers you the
   opportunity to enter a password in the SMTP sub-window which it
   will remember so you don't have to when you send mail. Well, even
   though the Mac is extremely secure, when it comes to the Internet,
   I'm a little paranoid. So I leave the 'Password:' box empty and
   enter my password when I want to send mail. Also if my computer is
   ever stolen, the thief will not be able to send email under my name
   because the password is in my head, not on the hard drive.

   Click the OK' button to apply the SMTP settings.

** STEP 4: Now either dismiss the Preferences window by clicking on
   the red Close button in the upper left part to the window or by
   typing command-w, or click on another Preference icon in the icon
   bar to set preferences for Junk Mail control, Fonts & Colors,
   Viewing, Composing, Signatures, and Rules. Whatever you do at this
   point you will be asked if you want to save your changes to this
   account. Click the "save" button.

** STEP 5: Hey, you're done! Grab a beverage and start communicating
   with the planet!

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