William Yang has been working on spam control methodologies since
his first security publication, "Using Internet Standards to Control
the Cost of Spam" in 1997. It's a serious problem, and it's received
some very advanced and serious thought in the now more than two
decades that he's been looking at ways to deal with junk email.
People sending junk email are going to be successful in bypassing
any current or forseeable technolgy used to identify whether something
is "okay" or not." The economic incentives and the asymmetry of
effort are going to be difficult to overcome. Fundamentally, the
paradigm we apply to fighting spam is just plain wrong.
Taking a page out of the information security playbook, there are
two approaches when making a decision about something is permitted or
not: "default permit" and "default deny". Any strategy based on
"default permit" creates a massively asymmetric situation, where
defenders have to expend more energy than attackers. Default permit
stances (articulating what you don't want to receive, and accepting
everything else) just don't work that well.
On WDY Enterprises systems, we believe that the most *effective*
manner of stopping spam is to use the authorized sender feature, and
list the email addresses (or domains, if the domain name is
trustworthy) you want to receive email from. There are some real
changes to how your mail works that fall out of doing this, so before
you visit https://wdyllc.com/preferences/
and start making changes, really consider if the trade-off of slower
legitimate email, having to watch a quarantine for legitimate
messages, and is an okay trade-off for less spam in your inbox.
If you can accept the consequences, then the principle is pretty simple.
- You maintain your list of email addresses (and domain names) that you DO
want to correspond with. This "whitelist" gives you the ability to
ensure that the people you email with regularly can reach you.
- You also can optionally maintain a list of email addresses (and domain
names) that you DO NOT want to correspond with. The "blacklist" is
reserved for people who really are seriously abusive -- day-to-day
spammers change their email addresses with almost every outgoing
message, so that it's not worth blacklisting them. The system does not
accept email messages from a blacklisted sender by rejecting them before
the message is received (this is an email technical protocol trick). It
only works if you can identify a "bad" sender.
- Any sender not on a black- or white list gets put into quarantine, and
you get an emailed quarantine notification no more frequently than once
every 15 minutes, with a description of the message (sender, date/time,
subject, size, and clickable links (mobile friendly!).
Your workflow, if you use it, looks like this:
- SETUP (all done at https://wdyllc.com/prefs).
- Set up a list of email addresses or domain names you want to receive mail from.
- Optionally, set up a list of email addresses and domain names you do not want to receive mail from.
- enable the advanced filtering function "require authorized senders"
- other recommended settings:
- set the system to remove quarantined messages after some period (30, 60, 90, or 120 days)
- turn off spamassassin filtering
- Receive emailed quarantine notices (which gives you NEW quarantined
messages only) and review the messages. Use the
interface in the email message to release quarantined messages, add
a sender to your whitelist, or view the message.
- Modify white/ and black lists as needed.
All of this is still a little rough around the edges and isn't what anyone would call pretty, but it's effective. That may give users a leg up on what you're trying to manage.
This was part of a message William Yang sent to users requesting
information about the blocking service:
I've been doing this doing this in one of my business accounts since
late 2014. I went from 2500 spam messages a day to zero except for
when I make a mistake and releases a message accidentally. It's
consistently stopped better than 99% of incoming spam. Of course, I
still know I'm getting it, and I have to read subject lines and the
like still, but it's dramatically more effective in terms of managing
the time commitment that spam imposes.
The settings I use (and thus can recommend, but only if you're willing to
maintain your white and black lists):
(list of email addresses that you regularly correspond with
(list of email addresses who you actively don't want to
correspond with -- note that you do not have to put anything here
and will still get the benefits)
Advanced spam filtering functions: PICK ONE:
* Use Greylisting, quarantine service errors and require
Quarantine incoming messages as spam: NEVER
Delete incoming messages as spam: NEVER
When should quarantined messages be removed by the system: 120 days (or less)
If malware is detected: quarantine in INBOX.spam.virus-quarantine.
Of course, your mileage may vary. There are tradeoffs involved in
using this approach. Understand what you can accept before you start
changing your settings.